Ningbo Launches Pilot Program of Electronic Special VAT Invoice
- From September 1, 2020, selected taxpayers in Cixi city and Haishu district of Ningbo can start using electronic special VAT fapiao.
- This marks a further step in China’s goal to implement special VAT e-fapiao nationwide by the end of 2020.
- As pilot programs are designed to test reforms before being rolled out more widely, companies are advised to prepare themselves for a digital transformation of the fapiao system.
On August 31, 2020, the Ningbo Taxation Administration released the Announcement about Launching Pilot Program of Electronic Special Invoices on Value-added Tax. Starting September 1, 2020, China began issuing electronic special value-added tax (VAT) fapiao (hereafter special VAT e-fapiao) at Cixi city and the Haishu district of Ningbo, Jiangsu province.
The pilot program is another step forward in China’s ambition to digitize its large and intricate fapiao system and will propel the country’s plan to fully implement the special VAT e-fapiao system nationwide by the end of 2020.
This article discusses why companies should track the development of China’s electronic fapiao system, analyzes the pilot program of electronic special VAT fapiao in Ningbo, and puts forwards suggestions on how to companies can prepare for the digital transformation.
Fully implementing special VAT e-fapiao by the end of 2020
Beginning 2016, China’s Business Tax to VAT reform allowed the issuance of VAT e-fapiao. China’s general VAT e-fapiao started being piloted in Beijing, Shanghai, Shenzhen, and Zhejiang province in August 2015 and then expanded to the rest of the country from 2016. In 2017, the country began boosting the use of general VAT e-fapiao, in particular in certain service-based industries, such as e-commerce, telecommunication, and public utilities.
Based on the growth of the e-fapiao system over the past several years, this year, Beijing contemplated pushing the digitalization of special VAT fapiao – another type of VAT invoicing. Compare with the general VAT fapiao, the special VAT fapiao can be used to offset input VAT from output VAT.
On July 21, 2020, the State Council rolled out the Implementing Opinions on Further Optimizing the Business Environment to Better Serve Market Players (Guo Ban Fa  No.24), setting a goal that “by the end of 2020, the electronic operation of special VAT invoices should be basically achieved, and main tax-related services should be basically handled online”.
Ten days later, the State Taxation Administration (STA) set its focus on the Yangtze River Delta (YRD) region. The Notice of the STA on Measures to Further Support and Serve the Integrated Development of the Yangtze River Delta Region (Shui Zong Han  No.138), released on July 31, urged to “deepen the application of electronic VAT fapiao” in the YRD region and indicated that “some cities in the YRD region will be included in the first batch of electronic special VAT fapiao pilot scope.”
Ningbo was then chosen to be the pioneer. It is expected that the pilot program may soon be expanded to other cities in the YRD region and other parts of China, once the experiment of special VAT e-fapiao in Ningbo turns to be successful.
What are the advantages of special VAT e-fapiao?
According to the announcement of the Ningbo Tax Bureau, electronic special VAT fapiao have the same legal effect, basic use, and basic usage regulations as paper special VAT fapiao.
However, compared with paper fapiao, e-fapiao are easier to acquire, deliver, manage, and endorse.
For example, e-fapiao can be acquired by applying through the electronic tax bureau, instead of needing to make a physical visit to the tax bureau’s service hall.
Selected pilot taxpayers can use the State Public Service Platform of Electronic VAT Invoice to issue the special VAT e-fapiao after obtaining the approval of invoice type and maximum invoice limit and receiving the U key – a tax control device containing the digital certificate, which taxpayers can use to log onto the State Public Service Platform of Electronic VAT Invoice.
Ningbo’s special VAT e-fapiao holders can log onto the Ningbo Comprehensive Service Platform of VAT Invoice (https://fpdk.ningbo.chinatax.gov.cn) to directly authenticate special VAT e-fapiao online, instead of visiting the tax service hall in person or purchasing invoice scanning equipment to conduct the invoice authentication process.
Entities and individuals can easily check and verify the VAT e-fapiao via the National VAT Invoice Verification Platform (https://inv-veri.chinatax.gov.cn/) or download the reader of VAT e-fapiao through the platform to verify the invoice and the validity of the electronic signature.
Moreover, special VAT e-fapiao can be permanently preserved. If the holder loses or damages the issued electronic special VAT fapiao, they can still check the e-fapiao on the National VAT Invoice Verification Platform (https://inv-veri.chinatax.gov.cn/) and download the original e-fapiao. If the paper copy of the e-fapiao is lost, the original e-fapiao can still be obtained from the invoice issuer.
To be noted, if taxpayers use the printed copy of a special VAT e-fapiao as tax receipts, they should at the same time keep the original VAT e-fapiao. And if a taxpayer has issued electronic invoices and the products are later returned or there are mistakes in the invoices, it should issue red-headlined special invoices.
How companies should prepare for the special VAT e-fapiao?
Over time, when China’s advanced e-fapiao schemes are migrated to the cloud, where the speed of connections and seamless electronic file transfers can be achieved, it will be easier for governments and companies to capture, validate, and transmit invoice data.
For a company, the workload of its accounting teams will then be reduced to a certain extent with the paperless fapiao system. Easier access to business, financial, and tax data can enable the transparency and better management of the company’s financial status. At the same time, fapiao digitalization will also give Chinese tax bureaus more power on tax control, collection, and inspection. This can expose firms to a variety of tax-involved risks if they ignore the changes in the invoicing system and are not compliant in their fiscal and tax management.
Therefore, enterprises should track the pilot electronic invoicing program. While enjoying the convenience brought by electronic invoices, companies should implement processes and make necessary changes to avoid tax risks. Enterprise financial and accounting teams should promptly learn and familiarize themselves with the knowledge of VAT e-fapiao and upgrade their internal digitalized reimbursement process.
China Briefing is written and produced by Dezan Shira & Associates. The practice assists foreign investors into China and has done so since 1992 through offices in Beijing, Tianjin, Dalian, Qingdao, Shanghai, Hangzhou, Ningbo, Suzhou, Guangzhou, Dongguan, Zhongshan, Shenzhen, and Hong Kong. Please contact the firm for assistance in China at email@example.com.
We also maintain offices assisting foreign investors in Vietnam, Indonesia, Singapore, The Philippines, Malaysia, Thailand, United States, and Italy, in addition to our practices in India and Russia and our trade research facilities along the Belt & Road Initiative.